Hdh Ucsd Room Assignments

Deadlines and Details

Deadlines

  • Tuesday, February 13 Students can start the online application process for Room Selection 2018.
  • Thursday, February 15 Room Selection applications need to be completed online (personal history form, housing contract and $450 prepayment) before the process closes at Midnight (PST). No Exceptions!
  • Friday, February 23 OPTIONAL: Want to participate in an LLC (Living Learning Community)? If you completed the Room Selection Application, you can choose to apply for an available LLC.  Check the LLC Housing Communities for more information.
  • Thursday, March 1 LLC applications are due if you choose to apply.
  • Sunday, March 18 Students accepted into LLC programs will need to accept their program offer.
  • Thursday/Friday, April 5-6 Lottery times and access codes for General Room Selection, I-House Room Selection and The Village Room Selection will be available late afternoon via the Room Selection portal.
  • Tuesday, April 10 I-House & Village Room Selection! Check the Room Selection portal for dates, times and instructions. Students MUST select space by Midnight (PST)!
  • Thursday, April 12 General Online Room Selection sign-up. Students MUST select a space by Midnight (PST)!
  • Thursday, April 26 Room Change Interest List - check with your Residence Life Office for further information.

 

Roommate/Apartment-Mate Selection (Optional)

  • Students who complete the Room Selection Application (including the $450 prepayment) will be limited to adding up to two (2) roommates/apartment-mates during Room Selection Sign-Up.
  • As UC San Diego has gender binary spaces, roommates must be of the same gender.
  • Roommates also have to be of the same Room Selection College:
    • Transfer students will participate in The Village Room Selection process and will only be able to add roommate(s) who are also eligible to live at the Village.
    • Continuing students and current first-year students will be able to select roommates from their same College of Registration.
    • 3rd/4th Year Eligible Students have the opportunity to participate in General Room Selection by their College of Registration, but have the option to show interest for living at The Village. Students will receive a specific email about this option at a later date and time.
    • NOTE: If you are accepted into an LLC (Living Learning Community) you will only be able to select roommates with those students also accepted into the program.

Selecting a Room

  • Students will select their room from available spaces during Room Selection Sign-Up.  No need to provide a preference - the choice is yours based on what is available at your designated lottery time.
  • Students will log into the room selection portal to view their lottery time and access code – check above for specific dates.
  • You will need to select space between your designated lottery date and time and Midnight (PST) of your designated Room Selection Sign-Up day. Please note that I-House may have different times.
  • Once you’ve selected or been assigned to a space, you can login to the “Check Assignment” link for your assignment or to view your roommates.
  • Four (4) days prior to Room Selection, you will have the opportunity to login to the portal and view spaces that will be available during Room Selection.
  • All space selections are final! Once you select a space and confirm it, you are assigned to that room or apartment. There are no room changes during Room Selection. 
  • You will be sent a confirmation to your UCSD email account. This confirms your room assignment for the 2018-19 academic year. If you do not receive an email, please contact your Residence Life Office.

How are Room Selection Lottery Times Assigned?

  • All applications from eligible students who have signed their housing contract and made their $450 prepayment by the stated deadlines are entered into the room selection process.
  • All individuals will receive an assigned room selection lottery time:
    • I-House Room Selection: Students will receive a randomly assigned lottery time. Please note that I-House Room Selection has a different start and end time.
    • Village Room Selection: Students will receive a randomly assigned lottery time.
    • General Room Selection: Students will receive a randomly assigned lottery time
  • Students will be sent an email – see dates above – containing instructions on how to access their assigned lottery time and access code via the Room Selection Portal. Lottery times will not be adjusted.
  • Students that receive a lottery time earlier in the day will typically have a better selection of spaces to choose from.

Unable to Login at Your Lottery Time?

If you can’t login at your designated lottery time, you may login any time after that. You can select a space up until midnight on your designated Room Selection Day*. Please be aware that by logging in after your designated lottery time, you may have a smaller selection of spaces to choose from.

* I-House Room Selection will have different start and end times. You will receive an email with specific instructions which list the start and end times.

Room Selection Choices

A finite number of spaces are set aside for selection by eligible room selection students. Students will be able to choose from spaces allocated to their room selection category and/or designated housing area. Due to space limitations, the type or location of housing you prefer may not be available during your Room Selection time. 

  • Students who DO NOT login to Room Selection Sign-Up and have not submitted a cancelleation for their 2018-19 housing contract will be automatically cancelled and be refunded the $450 prepayment.
  • Students who login to Room Selection Sign-Up and do not select from any available space by midnight on Room Selection Day will have their 2018-19 housing contract automatically cancelled and be refunded the $450 prepayment.
  • Students who login and are not able to select a space because spaces are no longer available, will receive a delayed assignment and will be assigned at a later date and time. See the Delayed Assignment section below for additional information.

We highly encourage you to view the current space availability list prior to logging in to select your space. Check the list of deadlines for the particular date when a preview of spaces will be available.

Delayed Assignments

If spaces are no longer available during Room Selection Sign-Up, you will automatically be added to the Delayed Assignment List.  Students will have two (2) options:

  • Remain on the delayed assignment list:  Students will be assigned to any space (residence hall or apartment; room types will vary including triple rooms) when vacancies occur due to cancellations and/or after incoming students are assigned.  Students could be assigned anytime between May and September. If you choose to cancel later, you will be held to the Cancellation Policy as a student who selected a space and will be charged according to the cancellation fee schedule.
  • Cancel your housing contract for 2018-19 by and receive a full refund of the $450 prepayment if you cancel by May 30, 2018.

 

Living on Campus

As a member of our campus and residential community, you will join your fellow students, our staff and faculty in support of the UCSD Principles of Community. Within these principles, we collectively agree to support a community free from discrimination while promoting individuality and diversity within the bounds of courtesy, sensitivity, confidentiality, respect and safety where all residents can coexist regardless of race, ethnicity, age, disability, sexual orientation, religion and political beliefs.

Non-discrimination Statement

The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, medical condition (cancer related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, housing, financial aid, educational services, and student employment. Inquiries regarding the University's student related nondiscrimination policies may be directed to the campus compliance coordinator, (858) 534-6225.

Disability Accommodations

Guaranteed students with a disability requiring special Housing accommodations should apply for Housing online AND contact the Office for Students with Disabilities (OSD) as early as possible. Students must register with OSD and receive an Authorization for Accommodation (AFA) from their office. AFAs should be turned in to the Housing Liaison as soon as possible. Students must meet all Housing deadlines. AFAs for guaranteed continuing students are due to the Housing Liaison by 3pm (PST) on March 21st. For all other inquiries and dates, please contact the Housing Liaison by email or phone to discuss your situation.

Transgender Students

As are all of our residents, transgender students are valued members of the on-campus living community at UC San Diego. In order to support the needs of incoming and continuing transgender students, we strongly encourage students to contact the Housing Liaison by email or phone to discuss individual and specific needs. More information on transgender living and the transgender community at UC San Diego is available at the LGBT website.

Special Circumstances

If you have unique conditions that may warrant special attention, contact the Housing Liaison by email or phone to discuss your situation and options.

Food Allergy Accommodations

If you will be living on campus and have food allergies requiring special Dining accommodations, please contact the Office for Students with Disabilities (OSD) as early as possible. Students must register with OSD and turn in an Authorization for Accommodation (AFA) to the Housing Liaison. The AFA should include a request for a referral to the Registered Dietician. The AFA should be turned into the Housing Liaison well in advance of your first meal on campus.

Construction and Renovation

Construction and/or remodeling or repair of academic and residential buildings on the UCSD campus in the vicinity of the residence halls and apartments is scheduled for the 2018-19 academic year. Construction is expected to occur during normal daytime working hours, and will result in disturbances and disruptions, including, but not limited to, increased noise and dust in the area surrounding the residence halls and apartments. By signing this Housing Contract, Resident agrees that he/she has been advised of said scheduled construction, and acknowledges that there will be disturbances and disruptions resulting from construction and has agreed to such.

Summer Housing Program 2017

Housing • Dining • Hospitality offers two on-campus summer Housing programs to single students enrolled in UC San Diego’s Summer Session.

Summer Housing will be located at The Village at Torrey Pines Apartments (acceleRATE Program) and ERC Apartments (Traditional Summer Program). Enjoy the convenience of being near classes, a free shuttle service, La Jolla Shores beach, and recreational facilities such as swimming pools, tennis/basketball courts, a gym and more.

Please visit the Summer Session website to view over 600+ classes offered this summer!

HDH acceleRATE Program (Village at Torrey Pines)

Summer Housing for those currently residing on campus and enrolled in Summer Session.

  • Designed for current Housing residents who will be enrolled in UC San Diego Summer Session
  • Deadline to apply for Session I is June 17th.
  • Deadline to apply for Session II is July 21st.
  • Cancellation fee of $150.00 applies to cancellations received after student has contracted and submitted a prepayment.
  • Housing Calendar, Cost and Payment Schedule for acceleRATE Program
  • Daily rate is $27/single, $22/double or $17/triple room
  • Two optional Dining Plans (Triton Blue or Triton Gold) will be available for selection during the contracting process.
    • Triton Blue ($575 per 5 week session)
    • Triton Gold ($750 per 5 week session)
  • New this year: Your 2016-17 academic year Dining Plan expiration date will be September 9 instead of June 17. This means if you have leftover Dining Dollars, you can use them throughout summer session. Please keep this in mind if you are considering selecting an optional summer Dining Plan.
  • Housing rates do not include weekly custodial services
  • Frequently Asked Questions for acceleRATE Program

Early Move-In

Students currently Housed on campus for the 2016-17 academic year (and thereby Housed during the summer under the HDH acceleRATE Program) are also eligible to contract for the early move-in session. The deadline to apply for early move-in is May 26th. Students will be authorized to stay in their current spaces the evenings of Saturday, June 17th and Sunday, June 18th. The first day of the early move-in contract begins on Sunday, June 18th, however students will not move to their summer space until Monday, June 19th between the hours of 9 am and 1 pm. The Custodial team will need at least 48 hours to prepare your summer space. Students who are not able to move in during the designated date and times will not be able to contract for the early move-in session.

HDH Traditional Summer Housing Program (ERC Apartments)

Summer Housing for anyone not currently residing on-campus.

  • Designed for both freshmen and new incoming transfer students, new incoming international students, UC continuing students not currently Housed on campus, and visiting students who will be enrolled in UC San Diego Summer Session
  • Deadline to apply for Session I is June 17th.
  • Deadline to apply for Session II is July 21st.
  • Cancellation fee of $150.00 applies to cancellations received after student has contracted and submitted a prepayment.
  • Housing Calendar, Cost and Payment Schedule for Traditional Summer Program
  • 2017 room and board rates:
    • Single Room Triton Blue/Triton Gold Dining Plan: $56.16/day, $61.16/day
    • Double (100 Square Feet) Triton Blue/Triton Gold Dining Plan: $52.04/day, $57.04/day
  • Students will be able to select from 2 Dining Plans:
    • Triton Blue ($575 per 5 week session)
    • Triton Gold ($750 per 5 week session)
  • Includes weekly custodial services in common areas only
  • Frequently Asked Questions for Traditional Summer Program

Apartment units are furnished and include kitchens with refrigerators and stoves. Residence hall units are furnished but do not include kitchens or refrigerators and stoves. All bedrooms include a bed, desk, chair, closet, and bookshelf for each resident. Laundry facilities are located in the complex. Linens, including blankets and pillows, are not provided.

0 comments

Leave a Reply

Your email address will not be published. Required fields are marked *