Letter Of Intent For Transfer Of Assignment Form

Detailed Description of how to write a job transfer request

Learning how to write a job transfer request is a lot like writing a resume cover letter; the basics are the same.

In a resume cover letter:

  • You need to sell yourself and your abilities
  • You need to communicate your points efficiently (ideally, in one page)
  • You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

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The difference when learning how to write a job transfer request letter is that the ball is not always in your court; under optimal conditions, your company will be actively trying to fill a position, and your transfer is more like an internal application than a personal request. However, sometimes the need for a job transfer request is strictly personal-perhaps a family illness or change in personal circumstances is forcing you to relocate, and you are writing in hopes of moving your job to another location.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from; this will help you set the tone for the letter and focus it accordingly.

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When Applying For a Posted Position – Writing a Job Transfer Request

If your job transfer request is in response to a job opening within your company, treat it like what it really is-an application with the benefit of company familiarity.In your letter,

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  • State straight off your purpose for writing
  • Highlight your abilities and experience
  • Clearly praise the company (without overdoing it)
  • Tell why you want to move up in the company
  • Keep the focus on what you can do for the company without sounding like you are bragging

A condensed letter of a job transfer request might look something like:

[Using proper business format]

Dear [HR Contact or Supervisor],

It has come to my attention that [blank] department is accepting applications for the [state position]; I am forwarding my resume for your consideration.

I have worked for [this company] for [x] years, as a [position], and have found this to be a very well run organization, supportive of its employees; I would like nothing more than to continue my professional growth with this company as my career moves forward.

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I have worked in several capacities here at [company], including [list]. Each experience has enhanced my skills and abilities; my current position has allowed to [list what you have learned]. These are skills that I feel would be very well suited to this position.

I look forward to continued growth within this company throughout my career and I thank you for your consideration.


Job title


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When Applying For a Personal Transfer Request

Job transfer requests made for personal reasons have the disadvantage of not being made specifically to fill an open position. You have to sell yourself as valuable to the company-valuable enough that they would want to work cooperatively with you and keep you.

For this type of job transfer request, follow the above guide, and also state why you need to request a transfer. In addition to selling your abilities, really play up your commitment to the company, and your desire to remain with them.

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  •  Highlight achievements and skills that would be sorely lost
  • Explain why you need to request a transfer
  • Be appreciative of what the company has done for you
  • Offer a plan for transition which includes training a new person for your position Here’s an example:

Dear [name},

I am writing to respectfully request a transfer in location from [office A] to [office B]. A change in my personal circumstances necessitates this move. An illness in my family has made it necessary for me to relocate to [x]. Since I have been with this company for [x time], and have thoroughly enjoyed my employment here, I feel it is in the best
interests of myself and of this company that I move operations, rather than leave the company altogether.

In my time here, you have known me to be a person who [list skills and attributes]. I would like to continue providing job excellence to this company, and hope that we are able to work together to find a solution that fits both of our needs.

I understand that this presents some difficulty for the current location, but I feel I can still be of service from this new location, and I am willing to work through [period of transition] to help train new personnel in my position.

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I am very appreciative of my time here at [company], the experience has been very rewarding in many ways.

I thank you for taking the time to consider my request and anxiously await your decision.


You should fee free to appeal to the human side of your employer, and be sure to include appropriate reasons why you are requesting a transfer; however, resist the urge to be plaintiff and keep this part of the request short-no one likes a whiner!!

The key in how to write a job transfer request that is effective is to balance your skills and assets with the needs of the company. Play up the angles that are open to you, but be careful not to come off as sounding presumptuous and arrogant; you want to be viewed as a valuable company asset, not a thorn in the side worth losing! In all job transfer
requests, keep the focus on the company and its benefit as much as possible. Selling your invaluable self will surely get you the move you need!


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Transferring employees from their base stations is never an easy job and even intimating them about the same requires diplomacy and proper methods so that they accept it happily. The sample transfer letter templates for free download allow you to subtly put the reasons of transfer, the requirements of the targeted place and the possibilities in future regarding the employee into the correct perspective and present it in the letter.

Moreover, the new templates for human resource policies provide a well designed layout and properly worded structure for the letters where you just have to edit some portions and get an amazing and highly convincing letter in your hand.

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Job Transfer Request Letter Template

How Important is a Transfer Letter inside an Organization?

When an employee of an organization is being shifted from one branch to another, a transfer letter is crafted by the organization. Transfer Letters should be crafted in a proper diplomatic way so that the employee should not be offended by this action taken by the directive board. Transfer letters are essential to record the transfer of the staff from one branch to another and to assure the shift of salary account of the staff. This official piece of paper could be drafted from the conjoint agreement of the staff and the heading body or could only be the decision of the company.

Transfer Letter and Transfer Request

The letter of transfer is completely different from the transfer request letter. Since the transfer request letter is only an official plea from the side of the employee to get a transfer while the transfer letter is a notice issued to shift the working place or department of a particular employee. The format of a Letter of Instruction Templates should be official and professional. The letter should be brief and must not be detailed. The letter should include the name of the specific person who is to be transferred, the department or the place where he/she is being transferred, date from which the order is effective and the name or designation of the reporting staff, whom the transferred staff should meet.

Job Transfer Request Letter Example Word Doc


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How to Write a Job Transfer Request Letter

Asking for a transfer is not easy and a lot of thought must be put into words which can be quite difficult for some. Make it easy with this perfect template for request letter for transfer.


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Appraisal Transfer Letter

A transfer letter is difficult both for the sender as well as the recipient. Now make it easier on both the parties by using this excellent employee transfer letter format.

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Career to Limited Position Transfer Letter Template

Make the suddenness of transfer more bearable for the recipient by using this transfer request letter format. This is an excellent template that has been designed by professionals for professionals.

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Job Transfer Letter Template

This template provides the best transfer letter format that is available on the internet. This transfer letter template has been created by professionals after detailed research and is the best without a doubt.

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Transfer Letter Example Template

This template is the best transfer letter example template that you could possibly get your hands on and it is available free of charge. This template has been created after a detailed study.

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Transfer Letter Format Template

This template provides the best transfer letter example. This easy to edit template is regarded among top five transfer letter templates on the internet and it is available for free.

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Job Transfer Request Letter Example – Relocation Template

This is the best template that gives you an idea of how to write a request letter for transfer to another branch. Deliver the news of relocation more easily now with this template.

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Employee Transfer Letter Template

Write the best employee relocation letter with the help of this easy to edit, professionally designed template. The news of transfer is always a bit hard o handle so now deliver it gently.

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Job Transfer Request Letter Template – Sample PDF

hr4free.com Write the perfect transfer request letter with this easy to edit template that is full of a large number of fonts. The template is available in PDF format to ma things easy for the user.


Letter Template for Job Transfer to Another Branch

Write the perfect request letter for transfer to another branch using this professionally designed template. The template is highly editable and boasts quite a large array of fonts and styles.

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Confirmation of Job Transfer Letter Template

Confirm the transfer of your employees’ job by letting him know using this job transfer letter from employer to landlord. This is a very easy to edit template that is available for free.

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Transfer Request Letter Template Example

Give the perfect transfer request letter to HR using this easy to edit template that has been skilfully designed and crafted after a long and detailed study done by experts.

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Internal Transfer Letter Template

Write an incredible and well sculpted internal job transfer letter for your HR department. This is the perfect template that will help you to get moved into the department of choice.

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Job Transfer Request Letter Template Example

This is the best template that gives you an idea of writing the perfect request letter for transfer. Now break the ice about asking for relocation easily with this template.

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Transfer letters involve a lot of information and instead of presenting it haphazardly, you can use templates to present the same information like reasons, details, place details, project details and future scope in a much ordered and understandable way.

you want to keep it short and crisp, you can even opt for short and to the point letters which convey the relevant information without focusing much on other factors. Plenty of customizable and perfectly made templates give you a chance to present a very good letter as per HR policies which is complete in all respects.

Dos and Don’ts in a Transfer Letter

Being an internal office letter, the Transfer Letter does not require an elaborate content; it demands little fundamental information about the company and related things. The format of the Appraisal Letters could follow the format of a Memo since the letter acts only as a communication link between the insiders of the company. Every official letter comes with the date on which it was issued and transfer letter is no exception. Never forget to add the joining date of the employee at his new department or branch in the letter. If the transfer is made along with a promotion, it should be clearly stated in the letter.

Any official benefits with the transfer could be added to the content. The letter should be free from all kinds of grammatical errors and the language should not be casual; it should follow a formal style. Though not mandatory, the letter could also include the reason for the transfer, so that the employee may realize the gravity of his role in the organization. The letter should mention the support extended by the organization to its staff members while being transferred.

Transfer Letter Templates

By now, you have come across the importance of a transfer letter in conducting a large firm. Now, we will look it the concept of Transfer Letter Templates.

If drafting a Transfer Letter consumes the precious time of your organization, well then you could simply resort to Transfer Letter Templates. With these templates, you could easily craft a Letter of Transfer for your staff. The quality of the draft depends on the template you have selected. The wide range of templates with diverse uses should be sorted out for your purpose. According to your professional needs and tastes, you could finalize a template.

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